UPDATED CINCINNATI SWORDS PAYMENT PROCEDURES AND REFUND POLICY - effective 4/19/19
TRYOUT/EVALUATION REGISTRATION FEES: This fee is non-refundable even if a player is unable to attend any tryout/evaluation.
MONTHLY PAYMENTS: All Swords teams will have a monthly payment due between the first and the tenth of each month from July through November. ADM/Mite payment schedule is August through November due to later registration deadline. Any player whose fees are not paid in full by November 15 will automatically be assessed a 5% penalty on the outstanding fees and will immediately be restricted from participating in any on or off-ice team activities.
In your skater’s registration we referred to a new credit card payment procedure whereby the monthly payments would be taken automatically. We have worked with the vendor and unfortunately, we are not able to do automatic processing and allow our families to fundraise/receive credits. We felt it was better to let our families continue to fundraise and receive credits. We will revert to our previous plan of monthly payments where you process the payments when you receive the notifications.
SWORDS 2019-20 FALL/WINTER TEAMS: No refunds (or transfers) will be given for the initial team payment ($500) which signifies a skater’s acceptance of a spot on a team. Any additional payments made will be refunded only in the case where a skater relocates outside the greater Cincinnati area (more than 100 miles) or is unable to participate due to injury substantiated by a doctor and results in player missing more than 1/3 of the season. In the case of relocation or injury, refunds will be prorated based on a calculation of the % of total ice time the team has utilized at the time a decision to not play is communicated to the affected head coach AND the organization’s treasurer (less the tryout/registration fee and the initial team payment as outlined above).
ALL OTHER PROGRAMS (SPRING, SUMMER, LTPH AND ANY OTHER PAID PROGRAMS) Payment for any other program requires payment in full at the time of registration and all fees are non-refundable.
NOTE: The Cincinnati Swords Board of Directors reserves the right to review any written refund request and provide an exception to the above-referenced policy.